TMA’s Ultimate Guide to Operator Best Practices

The security industry is known for its stringent standard operating procedures (SOPs) that ensure the reliability and effectiveness of services related to security and fire systems. Consistency is paramount, especially when dealing with potential property loss or threats to life. Properly executed video monitoring is highly effective in reducing false alarm dispatches, saving municipalities millions of dollars in wasted resources. However, the dynamic nature of video, particularly with outdoor cameras, introduces unique challenges that necessitate a standardized approach.

The “Operator Best Practices for Video Monitoring” document was developed with significant contributions from industry leaders, including David Charney from Stealth Monitoring, Bryan Broadhead from Radius Security, along with myself in my role with Guardian Alarm Systems. These professionals work at companies that currently provide video monitoring services for tens of thousands of cameras.

This document underwent thorough review and commentary by members of the Surveillance and Video Verification Committee at TMA. It is now set to be presented to various industry experts for further review. Once finalized, it will be incorporated into online training modules for monitoring operators, ensuring consistent and correct video monitoring services across the industry.

Critical Skills & Training for Monitoring Center Operators

Operators in video monitoring centers must possess a specific set of skills and undergo training to manage the complexities of their role effectively. Key competencies and training requirements include:

Understanding the dynamic nature of video monitoring — Operators must be adept at responding swiftly and consistently in a dynamic environment, as video monitoring differs significantly from traditional security systems. This involves understanding how to respond appropriately based on the location and activity observed on a property. Training programs should cover the operation of various software platforms and the integration of AI tools that help identify and prioritize potential security threats.

Critical thinking and decision making — Critical thinking is essential for operators to assess situations accurately and make informed decisions. Operators must analyze video feeds, distinguish between false alarms and real threats, and determine the appropriate course of action. Training should focus on developing analytical skills, problem solving abilities, and the capacity to think quickly under pressure.

Incident response — A critical part of an operator’s role is responding to incidents observed in video feeds. This requires a deep understanding of standard response protocols and effective communication with law enforcement and other emergency responders. Training should include simulated incident scenarios to help operators practice and refine their response strategies.

Security protocols and SOPs — Operators must be well-versed in the security protocols and SOPs that govern their work. This includes knowledge of industry standards, legal requirements, and company-specific guidelines. Comprehensive training on these protocols ensures that operators can perform their duties in compliance with all relevant regulations and best practices.

Best Practices for Responding to Video Monitoring Incidents

Responding to incidents observed in video feeds requires a disciplined and systematic approach. Here are some best practices operators should follow:

Follow a standardized response protocol — Consistency is key in incident response. Operators should adhere to a standardized protocol outlining the steps to take when an incident is detected. This includes initial assessment, threat verification, communication with relevant authorities, and detailed documentation of the event. It is important to align these protocols with TMA’s Alarm Validation Scoring (AVS-01) standard, which classifies alarm data into different levels for better communication and response. Operators must strike a balance between prompt response and accurate threat assessment, ultimately enhancing public safety.

Maintain clear communication — Effective communication with law enforcement and other emergency responders is crucial. Operators should be trained to provide clear and concise information, ensuring that responders have all the necessary details to address the situation effectively. This includes providing real-time updates as the incident unfolds by escalating or deescalating alarm levels.

Accurate documentation — Accurate and thorough documentation of incidents is essential for both legal and operational purposes. Operators should diligently record all relevant details, including the time of the incident, actions taken, and outcomes. This information is vital for post-incident analysis and continuous improvement of monitoring practices.

Ensuring Operator Alertness & Well-Being

The environment in a monitoring center can be highly stressful, making it important to ensure that operators remain alert and maintain their mental well-being. Strategies to support operators include:

Regular breaks — Scheduling regular breaks is essential to prevent fatigue and maintain alertness. Operators should have structured break times to rest and recharge, reducing the risk of burnout and ensuring they remain focused during their shifts.

Stress management training — Providing training in stress management techniques can help operators cope with the demands of their role. This can include mindfulness exercises, relaxation techniques, and strategies for managing high-pressure situations. Ensuring operators have the tools to manage stress effectively can enhance their performance and well-being.

Supportive work environment — Creating a supportive work environment is crucial for the mental well-being of operators. This includes fostering a culture of open communication, providing access to mental health resources, and encouraging teamwork. Operators should feel valued and supported by their colleagues and supervisors.

Real-World Applications & Benefits of Enhanced Verification

The implementation of enhanced verification through video monitoring has tangible benefits in real-world applications. Examples of how these best practices can improve service levels for customers include:

Reducing false alarms — One of the most significant advantages of enhanced verification is the reduction of false alarms. By accurately verifying incidents before dispatching emergency responders, operators can minimize unnecessary calls for service. This not only saves resources but also ensures that responders are available for genuine emergencies.

Improving response times — With well-trained operators following standardized protocols, response times to real incidents can be significantly improved. Faster response times enhance the overall security of monitored sites and provide greater peace of mind to customers.

Enhancing customer relationships — Effective video monitoring and prompt incident response can greatly enhance customer relationships. Customers are more likely to trust and value a security service that demonstrates reliability and efficiency. Positive interactions with monitoring center operators can lead to higher customer satisfaction and loyalty.

The Future of Video Monitoring in the Security Industry

As the security industry continues to evolve, the importance of video monitoring will grow significantly. The development of standardized best practices and the implementation of advanced technologies will be key drivers of this evolution.

Future directions for video monitoring include:

Integration of AI and machine learning — The integration of AI and machine learning technologies will continue to enhance video monitoring capabilities by identifying patterns, predicting potential threats, and automating routine tasks. As AI models become more sophisticated, the accuracy and efficiency of video monitoring will improve, creating more data points for alarm verification and classification. These technologies are designed to complement human operators, not replace them, by handling routine tasks and collecting data analytics, thus allowing operators to focus on more critical decisions.

Expansion of remote monitoring services — Remote video monitoring services are likely to expand, offering greater flexibility and scalability. With advancements in cloud computing and connectivity, monitoring centers can provide services to a broader range of clients, including those in remote or challenging environments.

Development of comprehensive training programs — As the industry standardizes best practices, the development of comprehensive training programs will be crucial. These programs will ensure that operators are equipped with the skills and knowledge needed to provide high-quality video monitoring services. Continuous education and professional development will be essential to keep pace with technological advancements.

The “Operator Best Practices for Video Monitoring” document marks a crucial step in standardizing and enhancing video monitoring services. By ensuring operators are well-trained and supported, the industry can boost service reliability and overall community safety. TMA’s collaborative approach emphasizes the importance of these guidelines, which will reduce false alarms, improve response times, and strengthen customer relationships.

Moving forward, well-trained operators and these best practices will be key to delivering high-quality security services and meeting future challenges in the industry. MT